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Policies
EMAIL POLICY
May, 2002
Policy on College of Pharmacy E-Mail for Students Approved by College of Pharmacy Executive Committee July 17, 2000 Amended on May 9, 2002
E-mail is an official communication mechanism in the College of Pharmacy. All students enrolled in the Doctor of Pharmacy program are required to maintain an official University of Iowa email address.
College of Pharmacy faculty, staff, and students use email and mailing lists to communicate important information such as registration information, class meeting times, employment or internship opportunities, College of Pharmacy requirements, availability of tutoring, student organization meetings, fundraisers, and others. Some faculty may also use the email as an official mechanism to distribute handouts, reading lists, or other course materials and will notify students in their syllabus of this approach.
Each student must request a University of Iowa e-mail account, which is available to students free of charge. Students who use non-University e-mail addresses may request from the University that their University e-mail address be used as the "alias" for the UI e-mail account, and the non-University e-mail account be the “target” account. Students may request this service by calling (384-4357), e-mailing (its-helpdesk@uiowa.edu) the ITS Help Desk, or in ISIS.
All students enrolled in the Doctor of Pharmacy program are required to maintain their University of Iowa e-mail account and enrollment in the appropriate class mailing list. After initial enrollment at the time of entry into the PharmD program, students are required to
• Monitor and maintain their official University of Iowa e-mail address account.
• Check e-mail on a regular basis.
• Know and be responsive to requests and deadlines sent through e-mail, as appropriate for the content of the message.
• Notify the Office of Academic Affairs immediately of a change in their official University of Iowa e-mail address.
• Write listserv messages using responsible, courteous, and professional language.
• Keep the class listserv names within the college, not giving it to outside vendors.
• Avoid exceeding capacity for e-mail storage on the UI server by deleting messages when they are no longer needed.
Responsibility for maintaining an active e-mail account is the sole responsibility of the student. All students are required to adhere to the University of Iowa policy, "Acceptable Use of Information Technology Resources," which is available at www.uiowa.edu/homepage/policy/index.html.
 COMPLAINT POLICY
Any person may file a formal complaint to the University of Iowa College of Pharmacy regarding its Doctor of Pharmacy Program. Complaints may include, but are not limited to, admissions policies, inappropriate faculty or student conduct, inequities in grading, and/or failure to comply with collegiate policy. It is the responsibility of the Associate Dean for Academic Affairs to manage and provide responses to formal complaints about the Doctor of Pharmacy Program.
The College of Pharmacy encourages persons with complaints about the Doctor of Pharmacy educational program to seek informal resolution of their complaints prior to initiating a formal process.
Procedures for formal complaints
To initiate a formal complaint, one must provide a written, signed and dated statement and provide full contact information of the person submitting the complaint. If this is a student complaint related to a course or faculty action, a statement of actions taken, per collegiate policy, to informally resolve the complaint must be included.
A complaint form is available in Room 127 PHAR (Office of Academic Affairs). Complaints must be submitted to the Attention of the Associate Dean for Academic Affairs, 127 PHAR, College of Pharmacy, The University of Iowa, Iowa City, IA 52242.
Formal complaints will be reviewed upon receipt by the Associate Dean or designated Office of Academic Affairs staff member and referred to the appropriate collegiate committee or administrative office within the College or University for information, advice and/or response. Complaints may require meetings or hearings with the complaining party or other members of the collegiate or university community. The person submitting the complaint will receive a response or update on its status within 60 days. All effort will be made to provide timely responses to time sensitive complaints.
Completed complaint forms will be kept in a locked file.
Outcomes of complaints that result in decisions by College of Pharmacy Committees may be appealed to the College of Pharmacy Associate Dean for Academic Affairs. Complaint actions or decisions by the Associate Dean for Academic Affairs may be appealed to the Dean of the College of Pharmacy. University related complaints may be appealed through the University of Iowa policies and procedures. Members of the University community may also seek advice on complaints from the Office of the Ombudsperson (C108 Seashore Hall, 335-3608.)
SUBSTANCE ABUSE POLICY
Approved by Faculty. November 27, 2001
Introduction
Student use of illegal drugs, misuse of controlled substances (as defined by law), and alcohol abuse is a matter of concern to The University of Iowa College of Pharmacy. The College Pharmacy endeavors to protect and assist students by providing reliable information about the hazards of drugs and alcohol and, where possible, assist students in receiving substance abuse treatment. The College of Pharmacy also recognizes its obligation to patient safety and the integrity of precepted student activities.
Objectives
The College of Pharmacy has a specific policy related to substance abuse by students.
The objectives of this policy are to:
1. Observe state executive orders and state and federal laws.
2. Promote a campus free of illegal drug use.
3. Stress moderation, safety and individual accountability by those who choose to drink alcohol.
4. Provide an atmosphere free of coercion for those who choose not to drink alcohol.
5. Maintain a community where the effects of substance abuse are minimal and where problem behavior is reduced.
6. Provide information and education on the health risks associated with drug and alcohol use and/or abuse.
7. Provide information and referral for confidential guidance and counseling for those with special needs related to substance abuse.
8. Protect patient safety and the integrity of educational practice settings.
Related Policies
1. The unlawful manufacture, distribution, dispensing, possession or use of drugs is prohibited at the University.
2. All students must report to work, class, or any other official University activity unimpaired and remain in a condition fit to perform. Reporting to work, class or other official University activity or working while impaired by drugs or alcohol or possession of drugs or alcohol is a violation of this policy and shall subject the student to the appropriate disciplinary and/or rehabilitative action.
3. As a condition of enrollment, every student must abide by the terms of this policy and notify the Associate Dean for Academic Affairs of any drug or alcohol related conviction. If during enrollment a drug or alcohol related arrest or conviction should occur, notice is to be given no later than five days after such event; this includes, but is not limited to D.U.I. convictions.
Substance Abuse Policy of the College of Pharmacy
Education The College of Pharmacy Academic affairs staff and faculty will inform students about college policies and the issues surrounding substance abuse at various times during their academic program. These include, but are not limited to:
1. Promoting awareness of the negative impact of substance abuse and addiction in the helping professions, especially pharmacy.
2. Working with the College of Pharmacy to promote campus drug free policies and risk management at college-sponsored activities.
3. Provision of the policy to each new student with discussion by faculty and current students.
4. Documentation by student signature of their acknowledgement to drug-free experiential learning environment and the College of Pharmacy Substance Abuse policy.
5. Periodic discussions by faculty in relevant courses.
Student Substance Abuse
The College of Pharmacy shall abide by University policy and provide students with an opportunity to address substance abuse or dependence problems confidentially during any phase of their academic experience. The guiding philosophies of the following policy are first to protect patients from potential harm caused by impaired students in clinical practice experiences, and second to encourage the discovery and recovery of substance impaired or addicted students.
1. The College of Pharmacy acknowledges and adopts the University of Iowa, drug-free statement and alcohol policy. Copies of this policy may be found in the Student Handbook.
2. The College of Pharmacy acknowledges and adopts the recommendations of the American Association of Colleges of Pharmacy with regard to the appropriate conduct of pharmacy students and College of Pharmacy functions related to alcohol consumption.
3. The College of Pharmacy will establish The University of Iowa Pharmacy Recovery Network (UI-PRN), an ad-hoc committee of the College of Pharmacy, to assist the College of Pharmacy in its obligation under the campus drug-free policies. 4. When reasonable information is available of a potential substance abuse problem by a student, the student will be required to obtain a clinical assessment at UI Student Health, or other acceptable medical facilities. This may be done with the assistance of IPRN (See #5 below). Students refusing assessment may be dismissed from the college.
5. Students determined to have substance abuse problems, may consider entering into an agreement with the Iowa Pharmacy Recovery Network, Inc (IPRN), which the College of Pharmacy considers the primary group empowered to assist the College of Pharmacy in serving pharmacy students’ needs for substance abuse treatment monitoring. The procedures to be followed by IPRN are included as an addendum to this policy.
6. Students entering into and maintaining an agreement with the IPRN may continue their pharmacy education, with permission of the Associate Dean for Academic Affairs. Students with substance abuse problems and not under IPRN contract will be dismissed from the College of Pharmacy.
Clerkships for students under UPRN assistance
This policy requires students to disclose elements of their situation to preceptors in a controlled and confidential manner. The College of Pharmacy will attempt to assure that preceptors maintain this confidentiality. The Clerkship Coordinator shall maintain a list of preceptors willing, with foreknowledge, to accept students under IPRN contract into their practice environment. The list of willing preceptors will be given to the student and the IPRN monitor. The monitor will then work with the student in determining appropriate rotations. The monitor is the IPRN committee member assigned to monitor the student’s progress with IPRN. Under the terms of the contract, the student will inform the preceptor upon arrival at the site.
Drug Testing
The college shall not require random mandatory drug testing of students not under contract with IPRN. The College of Pharmacy feels strongly that adherence to current policies and procedures should result in drug free environments and that random mandatory drug testing of members of the student body is an unnecessary invasion of student privacy
Role of UI-PRN
The University of Iowa Pharmacy Recovery Network (UI-PRN) shall be an ad-hoc committee of the College of Pharmacy and shall assist the College of Pharmacy in its obligation under the campus drug-free policies. Activities include promoting awareness of campus policies, educating students on the health aspects of abuse and addiction and making suggestions to the administration of the College of Pharmacy regarding implementation and revision of these and similar policies.
The committee may consist of pharmacy students, faculty, and preceptors who have an interest to volunteer their service to UI-PRN. The members of UI-PRN shall be member(s) of IPRN and also be trained in addictions (such as attending the University of Utah School on Alcoholism and Other Drug Dependencies). This training will take place within one year of the start of membership.
Role of IPRN
A policy has been developed to assure appropriate and confidential treatment of substance abuse problems. The school will utilize the Iowa Pharmacy Recovery Network, Inc. (IPRN) to aid in the treatment of students. IPRN is a confidential resource established for the purpose of assisting impaired pharmacy professionals whose dependency and/or disability is potentially threatening to professional performance and public safety. IPRN is not a committee of the College of Pharmacy. This information will be provided by IPRN at no cost to the College of Pharmacy. The College of Pharmacy representative(s) for IPRN shall be member(s) of UI-PRN.
TECHNICAL STANDARDS
Principles and Technical Standards for Admission and Retention
Approved 17 October 2003 Faculty meeting
One of the primary missions of the College of Pharmacy is to prepare outstanding pharmacists and pharmaceutical scientists to meet the health care needs of the state and society and to enhance the delivery of essential pharmacy services for all citizens. The faculty of the College strive to deliver an education that will, through the graduates of the Doctor of Pharmacy Program, attain the highest levels of this goal.
Principles:
The professional program leading to the Doctor of Pharmacy degree and eligibility for pharmacist licensure requires a certain level of cognitive, behavioral and technical skill and ability inherent in a professional education. These principles and standards hold for admission, progression, retention and completion of the program.
The primary role of the pharmacist is to provide safe and effective health care to the patients served. Patient safety must be considered in the selection and education of student pharmacists. As well, the College of Pharmacy has a responsibility to maintain as safe an environment as possible for its students and the practice settings in which they receive education. Student pharmacists must reasonably contribute to a safe environment through their personal physical and mental health or social behavior. Students must complete the academic program in a reasonable length of time , must be able to acquire a pharmacist intern license after their first semester in the College and maintain the pharmacist intern license during their educational program and must be eligible for a pharmacist license after they complete the Doctor of Pharmacy program.
All students are expected to successfully fulfill the same core educational requirements. Reasonable education-related accommodations will be provided, where possible and within The University of Iowa guidelines. Students need to possess the skills and abilities, with or without accommodations that will allow successful fulfillment of the requirements necessary to complete the program. Students who graduate from the program are eligible to become pharmacists without restrictions on their practice; therefore, the curriculum requires students to successfully complete all core components of the program and does not allow students to take part in a limited set of required activities.
Technical Standards:
Observation: Observation necessitates the functional use of visual, auditory and somatic senses. Students must have the ability to observe and evaluate, in classrooms and patient care areas, demonstrations, experiments and patients , including performing physical assessments. Observation of the technical quality of premanufactured as well as compounded medications is essential.
Communication Skills: As appropriate for each stage of their education, student pharmacists must communicate effectively and efficiently in oral and written English; and have the proper use and recognition of nonverbal communication cues. They must be capable of completing professional communication activities in a timely manner.
Motor: Student pharmacists must have the coordination of muscular movement with accommodation if necessary to undertake the preparation of all routine forms of medication orders, the use of diagnostic equipment for patient assessment, and the direct delivery of patient therapies.
Intellectual, Conceptual, Integrative And Quantitative Abilities: As appropriate for each stage of their education, student pharmacists must demonstrate a fundamental and continuing ability to use analytical reasoning to independently and in collaboration with a health care team synthesize knowledge, solve problems and explain health care situations. Information must be obtained, retrieved, evaluated and delivered in an efficient and timely manner. Students must be able to demonstrate good judgment in patient care and assessment and have the ability to incorporate new and changing information obtained from the practice environment.
Behavioral And Social Attributes: Student pharmacists must demonstrate professional and ethical demeanor appropriate to their educational level. Students must be able to function within the regulatory and institutional limits of the educational environment and modify behaviors based on criticism. Students must demonstrate compassion and integrity and a concern for others. This requires responsibility for personal action and emotional stability under the stressful conditions which may come from their professional education.
Individuals with questions or concerns about their ability to meet these standards are encouraged to contact the Associate Dean for Academic Affairs.
REPORTING "DEROGATORY INFORMATION"
Approved 5 Sept 03, modified 3 Feb 04
Policy: The College of Pharmacy will report (yes/no) to the State Board of Pharmacy Examiners whether there is any known "derogatory information" about a University of Iowa College of Pharmacy student when the college certifies academic status for pharmacist-intern registration and pharmacist licensure. This is a required element of the certification form completed when a student applies for a pharmacist license.
Definition of Derogatory Information ( provided by the Iowa State Board of Pharmacy Examiners). Derogatory information means any illegal or unethical conduct. Illegal conduct would include all criminal charges or accusations (OWI, theft, unlawful possession of drugs or alcohol, domestic violence, etc.). Unethical conduct would include things like allegations of unprofessional behavior including , but not limited to, verbal or physical abuse, coercion, intimidation, harassment, sexual advances, threats, degradation of character, indecent or obscene conduct, and violation of the school honor code. Derogatory Information does not prevent licensure, but is an element that is reviewed when considering a pharmacist license.
Procedures: The College of Pharmacy will report this information as “yes” when the Associate Dean for Academic Affairs is aware any of the following has occurred:
- Official notices to the College by departments or administrative units of the University of Iowa of illegal or unethical conduct by pharmacy students.
- Official notices by law enforcement agencies (i.e., police) about illegal activities.
- Findings by administrative units of The University of Iowa or College of Pharmacy of Non-academic misconduct.
- The above includes all alcohol and/or other substance related incidents that do NOT end up with Iowa Pharmacy Recovery Network contracts.
The College will NOT report as derogatory information situations which have lead to Iowa Pharmacy Recovery Network contracts (an activity of the Iowa State Board of Pharmacy Examiners), as long as the student is in full compliance with that contract at the time derogatory information must be reported. Such information would have already been reported to the Iowa Pharmacy Recovery Network and/or the Iowa State Board of Pharmacy Examiners.
CROSS COLLEGE ENROLLMENT
Policy Governing Undergraduate and Professional Students Enrolled in Courses
Outside Their Own College or Degree Program
The following policy applies to undergraduate or professional students who take courses, when permitted, outside their own college or academic credential program. The policy covers majors, minors, and certificates. It applies to both cross-enrollment (in which students are enrolled directly in courses outside their own colleges) and to enrollment in cross-listed courses which carry course numbers from two or more different colleges. Graduate students are governed by the policies of the Graduate College no matter what college offers the courses in which they are enrolled.
When colleges that allow cross-enrollment or sponsor cross-listed courses differ in their academic practices, the following distinction will govern whether the practices of the college that provides the administrative home for the course will be followed or the practices of the college in which a particular student is enrolled.
Section I: For matters that involve transactions between the professor and the student in the context of the student’s course participation, the rules of the college offering the course (i.e., providing the administrative home for the course) will govern.
These matters include, but are not limited to:
• all matters of course requirements and procedures
• all matters of grades, grading systems, and grade grievances
• grade-related sanctions and reporting rules for academic misconduct
• start date and end date for the course
• last date to add or drop a course with or without a W
• provision of D/F slips at midterm
• conditions under which an incomplete may be given
• when grades are due to the Registrar
• whether a course may be repeated for credit
Instructors must include a notice in the syllabus indicating that course policies are governed by the “College of ---.” For cross-listed courses, such a notice must also appear in the course detail description on ISIS including that (1) the course is cross-listed, (2) what the cross-listed numbers are, and (3) that course policies are governed by the rules of the "College of ---." For practices in which colleges have reached special agreements concerning any of these areas, the terms of the special agreement will govern.
Section II: For matters that involve how a course applies (or not) to a student’s academic standing and degree requirements, the rules of the college in which the student is enrolled will govern.
These matters include, but are not limited to:
• whether a course counts toward graduation hours or degree requirements
• whether there are restrictions on credit due to regression or duplication
• whether a course grade will affect any major or collegiate grade-point average
• whether or not a "second-grade-only option" can be applied
• dean signatures needed for changes of grades
• how long a student has to clear an incomplete
• rules governing satisfactory progress (academic probation or dismissal), residence, full-time enrollment, etc.
• collegiate sanctions (disciplinary probation or dismissal) for academic misconduct
• collegiate awards for graduation with distinction or honors in a major
For practices in which colleges have reached special agreements concerning any of these areas, the terms of the special agreement will govern.
In the event that a course outcome in one college triggers a collegiate response in another college (e.g., a course grade received in College A triggers probation or dismissal from College B), appeals of the course outcome must proceed from the instructor to the DEO and/or the college offering the course. Appeals of collegiate outcomes must proceed from the college imposing the sanction to the Office of the Provost.
When a college offering a course becomes aware of an instance of academic misconduct by a student enrolled in another college, the college offering the course shall notify the college in which the student is enrolled.
Reporting Correct Residential Address and E-mail Address
Every student is required to report his or her correct residential address at the time of registration each semester or session. Address changes must be submitted on ISIS or in person at the Office of the Registrar (Room 1 Jessup Hall). In addition, any change of residence made during the semester or session must be reported within three days to the Registrar's Office. Failure or refusal to comply with this regulation may result in restriction of registration. Reporting erroneous addresses is prohibited by the Code of Student Life and may result in disciplinary sanctions in addition to restriction of registration.
The current address must be reported to the University Registrar and must be the student's actual residing address. Reporting the parent's address is not acceptable unless the student is currently living at the parent's address or is enrolled in a study abroad program. Students interested in routing U-bills to the parent's address may do so on-line at http://isis.uiowa.edu by clicking on "Student Records" then "University Bill". Routing home a U-bill does not change the student's local address and does not satisfy the requirement to provide the Registrar with a current residential address.
With regard to electronic addresses, every student is required to register an e-mail address with the University of Iowa in order to remain enrolled. A student can update his or her target address via ISIS at http://isis.uiowa.edu by clicking on "My UIowa," then "My Email," and "Update Email Routing Address." Official correspondence from the University may be sent to students by electronic mail. Each student is considered to be on notice of the information contained in University e-mail messages sent to the student's registered e-mail address.
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